compliance for hr

DETAILS OF STATUTORY RETURNS / ACTIVITIES
S.NO.	NAME OF THE RETURN/ACTIVITIES	NATURE	DUE DATE
I.	THE EMPLOYEE P.F. & MISC. PROVISIONS ACT. 1952
a)	FORM-5 Return of new employees (Addition)	Monthly	Before 25th
b)	FORM-10 Return of member left (Deletion)	Monthly	Before 25th
c)	FORM-3A Individual contribution card	Annual	30th April
d)	FORM-6A Summary of Form 3-A	Annual	30th April
e)	FORM-13A/13 Transfer of PF Account	As & when required	After receiving from the members
f)	Remittance of PF/FPF	Monthly	Before 15th
g)	FORM-12A Statement of contributions	Monthly	Before 25th
h)	FORM-11 Checking,Procesing & filing (Balance sheet)	Monthly	Before 25th
i)	FORM-2 Checking,Processing & a copy to be submitted alongwith monthly return	Monthly	Before 25th
j)	Eligibility Register Updating	As & when new employee join	As & when required
k)	Allotment  of P.F. Nos.	…..do…...	As & when required
l)	PF Inspection Book		To keep ready for the Inspection
m)	i) Preparation of Statement and giving to the A/C	Monthly	By 8th
	ii) Preperation of challans & submit to Bank with Cheque	Monthly	By 15th
	iii) To collect challans from Bank	Monthly	By 20th
	iv) Entry in the P.F. ledger	Monthly	By 25th
n)
II.	EMPLOYEES STATE INSURANCE ACT. 1948
a)	FORM-1 Declaration Form	As &when Required	With in 10 days from the date of appointment
b)	FORM-3 Return of Declaration Form	As &when Required	……do……
c)	FORM-6 Return of Contributions	Half Yearly	30th Apr. & 31st oct.
d)	Remittance of Contributions	Monthly	Before 21st
e)	FORM-16 Accident Report	As & when required	With in 24Hrs.
f)	Insurance Nos. to be obtained from the Local Office for the new employees	As & when required
g)	Preparation of statement	Monthly	By 8th
h)	Preparation of challans & submission to Bank with Cheque	Monthly	By 21st
i)	Posting in FORM-7 Register and reconciliation thereof	Monthly	By 15th
j)	Reconciliation for half yearly	Half Yearly	15th Apr.,15th Oct.
III.	THE FACTORIES ACT 1948
a)	FORM-2 Notice of occupation	Yearly	Within 30days from the date of Expiry
b)	FORM-18 Notice of Accident	As&when Required	Within 48 Hrs.
c)	FORM-18 A Notice of serious Accidents	As&when Required	Within 4 Hrs.
d)	FORM-2A Change of Manager	As&when Required	Within 7 days of the new manager taking  charge
e)	FORM-31 Accident Annual Return (FORM-21 Annual Return)	Annualy	31st Jan.
f)	FORM-22 Half Yearly Return	Half Yearly	Before 15th July
g)	FORM-8 Test of pressure Vessal	Half Yearly
h)	FORM-7 Record of white washing	As&when Required
i	FORM-37 Report of examination of Hoist and lift	Half Yearly
j)	Amendment of Lincense	As&when Required	When the sanctioned H.P or manpower exceeds
IV.	NOTICE TO BE CHECKED
	1.Form-11
	2. List of Holidays
	3.Abstract of the Act
	4.Name &Adress of FI, LO,LI,& DLC
l)	Registers to be Maintained
	1.Inspection Book	As&when Required
	2.Leave with wages register (Form-15)	Yearly
	3.Register of lime washing (Form-IV)	As & when required
	4.Fire extinguisher testing register	Yearly
	5.Leave Book (Form-15)	Yearly
	6.Muster Roll (Form 25 )	Daily
	7.FORM-10 OT Muster Roll		For exempted emp.
	8.FORM-26 Register of Accidents &occurences	Monthly
m)	Notice for working on weekly off days	As & when required
n)	First Aid Boxes	Monthly
V.	APPRENTICES ACT 1961
a)	Form APP-2 Details of new apprentics	Half Yearly
b)	Form details of training of apprentics	Half Yearly
c)	Form APP-3 notice of completion of training	Half Yearly
d)	Apprenticeship Contract	As & when Required
VI.	EMPLOYMENT EXCHANGE (C.N.V) ACT 1959
a)	Notification of vacancies	As & when required
b)	Intimation of results	As & when required
c)	Quarterly Return (ER-I)	Quarterly	before 30th April,31st July,31st Oct,31st Jan
d)	ER-II	Two year	31st March
VII.	PAYMENT OF BONUS ACT 1965
a)	Annual Return Form D	Annual	Before 31st Jan
b)	Register of Bonus Payment	30th sept.
VIII.	PAYMENT OF GRATUITY ACT 1972
a)	Notice of opening Form-A	At opening time	Within 30 days
b)	Notice of change Form-B	As & when required	Within 30 days
c)	Notice of closure Form-C	As & when required	Before 60 Days
c)	Nomination Form (Form-F) to get filled from the new employees	As & when required
e)	Abstract of the Act to be displayed Form-U
IX.	PAYMENT OF WAGES ACT 1936
a)	Annual Return (Form -IV)	Annual
b)	Register of Fines (Form B)	Monthly
c)	Register of deductions for damages or losses	Monthly
d)	Register of advance	Monthly
e)	Notices	Monthly Checking
	1.Abstract
	2.Date of payment of wages
	3.Rate of wages
X.	MATERNITY BENEFIT ACT 1961
a)	Annual Return Form D	Annual
b)	Abstract	To be displayed
XI.	MINIMUM WAGES ACT 1940
a)	Annual Return Form - 3	Annual	Before 31st Jan
b)	Notices to be displayed:	To be displayed
	1.Rates of Minimum wages
	2.Abstract of the Act
	3.Name and address of the Inspector
	4.Weekly Holiday
	5.Working hours
	6.Time of payment of Wages
XII.	COLLECTION OF STATISTICS ACT 1953
a)	Annual Return	Annual
XIII.	EQUAL REMUNERATIONS ACT 1976
a)	Form D	Register of remuneration
XIV.	CONTRACT LABOUR (REGL & ABL) ACT
a)	Registration of establishment employing contract Labour
b)	Certification by Principal Employer FORM-V	As & when required
c)	Register of Contractors FORM-VIII	As & when required
d)	Annual return XXI	Annual
e)	Cetification on wage register	Monthly	By 30th Jan
XV.	THE PUNJAB INDUSTRIAL ESTABLISHMENT NATIONAL AND FESIVAL HOLIDAYS &
	CASUAL AND SICK LEAVES ACT 1965
a)	List of Festival Holidays FORM-A	Annual	Before 30th Nov.
b)	Register of festival holiday, casual and sick leaves FORM-B	Monthly
XVI.	N.O.C FROM FIRE OFFICE	Annual	Oct.
XVII.	CONSENT REVIEW	Half Yearly	March
XVIII.	MOCK DRILL	Half Yearly	Jan , July
XIX.	HEALTH CHECK UP	Annual	March
	submission of list of holidays before 30 Nov of the every year to labour deptt.
	PREPARED BY	CHECKED BY